How to Move from MYOB or QuickBooks to Xero Without the Stress
Switching accounting systems can feel overwhelming. I often meet business owners who want to move from MYOB to Xero, but they hesitate because of fear.
- What if my data doesn’t transfer correctly?
- What if I lose history?
- What if something goes wrong?
These concerns are completely normal. But with the right plan, moving to Xero doesn’t have to be stressful. In fact, it can be one of the best decisions you make for your business. We’ve helped many clients successfully move from MYOB to Xero and save time.
Firstly, Why Switch to Xero?
Xero has become the go to accounting software for many small business owners. It’s cloud based, user friendly and connects seamlessly with hundreds of apps and addons. We LOVE it.
For example, trades and service based businesses love Xero because they can:
- Raise invoices on the spot from their phone.
- Get paid quickly with online payment options.
- Connect apps like ServiceM8 to streamline scheduling and job management.
If your business is on the go, Xero can save you time, reduce admin stress and help you get paid faster.
Here is a simple five step process to make your Xero conversion smooth, stress free and successful.
Step 1: Choose the Right Time to Convert
Many people assume the end of financial year is the only time to switch. While it can be convenient, it’s not your only option.
Some businesses prefer to move at Christmas or during other quiet periods, when they can focus on admin. The key is to pick a time that works for your business.
Depending on when you switch, you may need to lodge reports from both systems at year end. Don’t worry – this is straightforward with the right support. And if you use a professional Xero conversion service, you can bring across as much history as you need.
Step 2: Pack Your Bags
Think of this step like preparing for a trip. Before you “move house” from MYOB or QuickBooks to Xero, you’ll need to:
- Reconcile all bank accounts.
- Make sure your file is up to date.
- Lock off your old system as of your chosen cutover date.
This ensures your data is clean and ready for transfer.
Step 3: Move Your Data into Xero
Now comes the exciting part – moving to Xero.
Depending on the converter used, you can bring across:
- 2–3 years of data (standard).
- Up to 10 years of data (with advanced conversion services).
Some business owners even choose to start fresh in Xero, particularly if their old file isn’t accurate. The choice is yours – your bookkeeper or accountant can help you decide.
Step 4: Smooth the First Week
The first week in Xero is about getting comfortable and making sure everything works as expected.
During this time:
- Set up your bank rules.
- Reconcile daily.
- Run GST checks.
This helps you quickly spot and fix any issues while you’re still getting used to the new system.
Step 5: Match and Celebrate
Finally, compare your old system to your new one:
- Accounts payable
- Accounts receivable
- Bank balances
If everything matches, congratulations – you’re ready to fully embrace Xero!
Pro tip: once you’ve switched, stop using your old software. Running both at the same time can cause serious headaches.
Moving from MYOB or QuickBooks to Xero doesn’t need to be scary. With the right timing, preparation and professional support, the process can be smooth and stress free.
Whether you want to bring across years of history or start fresh, Xero can transform how you manage your business finances.
If you’re unsure where to start, reach out to a bookkeeper or accountant who specialises in Xero conversions – like us! You’ll save time, avoid mistakes and gain peace of mind knowing your numbers are accurate.
