3 Easy Ways to Save Your Business Money in 2025

Everyone likes to save money, right? But as busy business owners, it’s easy to fall into the trap of “it is what it is” when it comes to expenses. The truth is, there are plenty of simple, proactive ways to cut costs in your business – often in areas you may not have even thought about. The best part? Small, consistent savings add up. That extra cash can be reinvested into your business for growth, new tools/software or simply improving cash flow.

Here are three areas to focus on for the rest of 2025:

Get a Better Deal

When was the last time you reviewed your expenses? Many business owners are paying too much simply because they haven’t checked the market in years. Big companies would rather keep you than find new customers – so they often have retention offers or unadvertised discounts waiting… if you ask. Businesses vary with their processes, some offer web chat where you can sort it all out whilst you are still working, but some you will have more luck picking up the phone and having a chat with customer service.

Start with these areas:

• Utilities: The government still provides free comparison tools for electricity and gas – worth checking at least annually.
• Insurance: Business, home & contents or health insurance – an independent broker can often secure better deals or have a look online. Just check the T&C’s. If you are unlikely to claim, consider a higher excess.
• Rent: Ensure what you’re paying is aligned with today’s market.
• Phone & Internet: Switching providers is simple now and prepaid plans can be much cheaper if you own your phone. The rise of eSims mean you don’t even have to buy a simcard any more and some phones are sold now with no tray for a sim.
• Loans: Ask about lowering rates or consider refinancing. Even small reductions add up over time.
• Superannuation: Review fees, performance and insurance options inside your fund to avoid hidden costs.

Top tip: diarise a “money review day” each year – it could save thousands.

Outsource

Trying to do everything yourself is often more expensive in the long run. By outsourcing tasks to specialists, you save time, reduce errors and benefit from expert insights.

For example:

• A great bookkeeper doesn’t just balance your numbers – they can highlight inefficiencies, spot savings and give you back time to focus on growing your business.
• Outsourcing admin, marketing or IT support can also be cheaper than hiring staff while still giving you professional results.

Think of outsourcing not as a cost, but as an investment that frees you up to do higher-value work.

Automate

Automation is no longer a “nice-to-have” – it’s essential in 2025.

• Invoicing: Automated invoices linked to your accounting software get paid faster and reduce time chasing payments.
• Reminders: Automatic payment reminders keep cash flowing without awkward phone calls.
• Payment options: Offering instant payment options (like credit card or PayID) makes it easier for clients to pay you quickly.
• Payroll: Automated payroll saves countless hours and reduces compliance risks.

The right tools not only save time but also give you real-time visibility of your business finances.

At Sum and Substance, we’re passionate about helping business owners save time, money and stress. If you’d like help with bookkeeping, outsourcing or setting up some automations in your business, get in touch.