How the Cloud is Saving Businesses

The cloud is saving businesses everywhere! You will hear people always talking about “the cloud”, you have probably even had enough of it. The cloud is saving businesses though. Big and small, it is saving them a significant amount of time and more importantly, money. Put simply, the cloud refers to the delivery of computer services via the internet. For a small business, this usually means accounting software and customer management systems. For those businesses who haven’t yet taken the plunge, here are a few ways the cloud is saving businesses:

Work on the run

No more being chained to the office. If the last two years have taught us anything, it is that we don’t need to be at our desks in “the office” to achieve great things. Having your businesses finances, emails and customer details on your devices means you can work anywhere, giving you flexibility in your day and your life!

Less paperwork= less admin

Long gone are offices full of filing cabinets, with outdated records, illegible handwriting and lost documents. Some documents can be very important, however with the cloud, these can be photographed or scanned and kept forever. They are then accessible with a quick search from your computer or even phone and emailed wherever you need them to go. The removal of paperwork alone saves so much time, many businesses are saving substantially on costly admin processing, this doesn’t mean you need to let go of employees, you can instead have them to do much more value add activities such as customer follow ups/ marketing etc.

Easily accessible

Share your financials directly with your accountant or bookkeeper with the touch of a button. No more pulling together reports or files for tax time, everything is already there. You can keep your receipts all digitally.  Most systems will automatically read receipts so there isn’t even a need to type in the particulars.

Keep up with technology

When you are ‘on the cloud’, any updates are automated so the latest and best technology is always at your fingertips. This replaces the old ways of outdated software packages that required manual updates or replacement. The cloud software is continuously being improved and most software integrates with other cloud programs which makes life so much simpler.

Understand where your business is at, in real time

With cloud accounting, at anytime, you can instantly view your businesses current financial position. You can see what invoices are outstanding and all your live bank balances helping you plan future spending. You can make strategic decisions knowing you have accurate figures in front of you.


At Sum and Substance we understand the importance and need for reliable accounting data to allow business owners to make informed business decisions. Please contact us if you would like more information on Cloud software, we can set you up and provide training. We can be reached at (03) 9424 9447 or can directly book in a time to chat by clicking here.


You can read more about how we can help you get on the cloud and save your business money here.